Palmdale School District
 
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Previous MeetingDecember 08, 2015 04:30 PM
MEETING OF THE BOARD OF TRUSTEES
ROSS W. AMSPOKER BOARD ROOM
39139 N. 10TH STREET EAST
PALMDALE, CALIFORNIA 93550

 

  
Preliminary Information

NOTE: PURSUANT TO AB3035, A PERSON WITH A DISABILITY MAY CONTACT THE SUPERINTENDENT'S OFFICE AT (661) 947-7191, AT LEAST TWENTY-FOUR (24) HOURS BEFORE THE SCHEDULED BOARD MEETING, TO REQUEST RECEIPT OF AN AGENDA IN AN ALTERNATE FORMAT OR TO REQUEST DISABILITY-RELATED ACCOMMODATIONS INCLUDING AUXILIARY AIDS OR SERVICES, IN ORDER TO PARTICIPATE IN THE PUBLIC BOARD MEETING.

INDIVIDUAL SPEAKERS SHALL BE ALLOWED THREE MINUTES TO ADDRESS THE BOARD ON EACH AGENDA OR NON-AGENDA ITEM. THE BOARD SHALL LIMIT THE TOTAL TIME FOR PUBLIC INPUT ON EACH ITEM TO 15 MINUTES. PROSPECTIVE SPEAKERS MUST COMMENT ON THEIR OWN BEHALF AND ARE NOT ENTITLED TO ALLOCATE THEIR TIME TO ANOTHER SPEAKER. PER BOARD POLICY REVISED AND ADOPTED ON MAY 2, 2006.


(D) Discussion Item
(V) Can Vote
(C) Consent Item
Unfold 1.  CALL TO ORDER   
         
a. Presiding Chairperson.     
Unfold 2.  ROLL CALL   
         
a. Superintendent.     
Unfold 3.  APPROVE THE AGENDA AS PRINTED   
         
a. Approve the Agenda for the December 8, 2015 meeting as presented.      (V)  
Unfold 4.  FOCUS ON STUDENT ACHIEVEMENT   
         
a. Palmdale Learning Plaza Student Dancing Performance under the direction of Mrs. Goins.     
  Dr. Stacy Bryant, Deputy Superintendent
         
b. Accountability Progress Report - Palmdale Learning Plaza.     
  Dr. Stacy Bryant, Deputy Superintendent
         
c. Summerwind Student College Presentations under the direction of Mrs. Beardsley, Mrs. Eisenmenger, Mr. Langbehn, Ms. Maiocco and Mrs. Perry.     
  Dr. Stacy Bryant, Deputy Superintendent
         
d. Accountability Progress Report - Summerwind School.     
  Dr. Stacy Bryant, Deputy Superintendent
Unfold 5.  STUDY SESSION   
         
a. Magnet School Assistance Program Grant Update.      (D)  
  Dr. Stacy Bryant, Deputy Superintendent
         
b. 2015-2016 First Interim Report - Teresa A. Santamaria, Chief Business Officer.      (D)  
  Teresa A. Santamaria, Chief Business Officer
Unfold 6.  RECOGNITION   
         
a. Trustee Bynum Recognition and Reception.      (D)  
  Raul Maldonado, Superintendent of Schools
Unfold 7.  PUBLIC INPUT REFERENCE CLOSED SESSION ITEMS   
         
a. Requests to address the Board reference listed closed session items.     
Unfold 8.  CLOSED SESSION ITEMS   
         
a. With respect to every item of business to be discussed in closed session, pursuant to Government Code Section 54957.6 - Update/Conference with Labor Negotiator.     
  Agency Negotiator: Raul Maldonado
1. Organization: Palmdale Elementary Teachers Association (PETA)
2. Organization: California School Employees Association (CSEA)
3. Organization: Unrepresented Employees
         
b. With respect to every item of business to be discussed in closed session pursuant to Government Code Section 54956.8: Conference with Negotiator regarding Real Property.     
  Under Negotiations:  To grant the authority to the Negotiator regarding the price, terms, tenant improvements for the lease of real property.
- 38900 Trade Center Drive, Palmdale, CA 93550
         
c. With respect to every item of business to be discussed in closed session, pursuant to California Education Code 48918(c) - Expulsions.      (V)  
  1. 12A-2015/16
         
d. With respect to every item of business to be discussed in closed session, pursuant to Government Code Section 54957: Public Employee Discipline/Dismissal/Release.      (V)  
Unfold 9.  RECESS TO CLOSED SESSION   
         
a. Presiding Chairperson.     
Unfold 10.  RECONVENE TO OPEN SESSION   
         
a. Presiding Chairperson.     
Unfold 11.  REPORT OUT OF CLOSED SESSION   
         
a. With respect to every item of business to be discussed in closed session, pursuant to Government Code Section 54957.6 - Update/Conference with Labor Negotiator.     
  Agency Negotiator: Raul Maldonado
1. Organization: Palmdale Elementary Teachers Association (PETA)
2. Organization: California School Employees Association (CSEA)
3. Organization: Unrepresented Employees
         
b. With respect to every item of business to be discussed in closed session pursuant to Government Code Section 54956.8: Conference with Negotiator regarding Real Property.     
  Under Negotiations:  To grant the authority to the Negotiator regarding the price, terms, tenant improvements for the lease of real property.
- 38900 Trade Center Drive, Palmdale, CA 93550
         
c. With respect to every item of business to be discussed in closed session, pursuant to California Education Code 48918(c) - Expulsions.      (V)  
  1. 12A-2015/16
         
d. With respect to every item of business to be discussed in closed session, pursuant to Government Code Section 54957: Public Employee Discipline/Dismissal/Release.      (V)  
Unfold 12.  CALL TO ORDER   
         
a. Presiding Chairperson.      Time Certain: 06:30 PM     
Unfold 13.  PLEDGE OF ALLEGIANCE   
         
a. Mr. Juan Carrillo, Clerk of the Board.     
Unfold 14.  OATH OF OFFICE - NEWLY ELECTED BOARD MEMBERS   
Unfold 15.  ORGANIZATIONAL MEETING PROCEDURES   
         
a. Consider nomination(s) and appoint the Governing Board President for 2016.      (D)  (V)  
         
b. Consider nomination(s) and appoint the Governing Board Clerk for 2016.      (D)  (V)  
         
c. Approve the Superintendent of Schools to serve as Secretary to the Governing Board for 2016.      (V)  
         
d. Newly appointed officers take their seats.     
         
e. Approval of dates for regularly scheduled Board meetings during 2016.      (V)  
  Board President
         
f. Selection of Board representative to the Los Angeles County School Trustee Association (LACSTA).      (D)  (V)  
  Board President
         
g. Selection of voting delegate to the Committee to Elect Members to the County Committee on School District Organization.      (D)  (V)  
  Board President
         
h. Selection of Board representative to the Executive Board of the Antelope Valley School Boards Association.      (D)  (V)  
  Board President
         
i. Approval of Resolution for Certification of Authorized Signatures for 2015/2016.         (V)  
  Board President
Unfold 16.  ITEMS OF INTEREST   
         
a. Mr. Gray - Interim Assistant Superintendent, Human Resources.     
         
b. Ms. Esquer - Assistant Superintendent, Educational Services.     
         
c. Ms. Santamaria - Chief Business Officer.     
         
d. Dr. Porter - Assistant Superintendent, Special Education/Student Services.     
         
e. Dr. Bryant - Deputy Superintendent.     
         
f. Mr. Maldonado - Superintendent of Schools.     
Unfold 17.  REPORTS/INFORMATIONAL ITEMS/DISCUSSION   
         
a. Head Start - Early Head Start Administrative Report - October 2015.      (D)  
  Dr. Stacy Bryant, Deputy Superintendent
Unfold 18.  COMMUNICATIONS   
         
a. Requests to address the Board are requested to be completed prior to addressing the Board.     
  There will be no communication from the audience to the Board during the action section of the agenda unless a "Request to address the Board" form is filled out and submitted to the secretary.

The next item on the agenda is public comment on agenda items.  Requests to speak may be turned in at any time during the meeting so long as it is in advance of the agendized item the speaker wishes to address.  Though it is necessary to have the person's name and address on the speakers form for purposes of follow-up and possible later contact with speakers in the audience, the person's address is for office use only and need not be read or stated in public.  After a motion and a second have been made on the item you wish to address, the Board President will call on you to come forward and provide testimony.
         
b. Requests to address the Board reference agenda items.     
         
c. Written Communication.     
Unfold 19.  CONSENT CALENDAR   
         
a. Consent Calendar Items 20a - 25b.      (V)  
  All items listed under the Consent Calendar are considered by the Board to be routine and will be enacted by the Board in one motion.  This includes the Consent Calendars for the Superintendent, Business Services, Educational Services, Special Education/Student Services, and Human Resources.  There will be no discussion of these items prior to the time the Board votes on the motion unless members of the Board, staff or a member in the audience requests an item's removal.   The item will be removed from the motion to approve and will be discussed immediately following the Consent Calendar.
Unfold 20.  CONSENT/SUPERINTENDENT   
         
a. Approve the minutes of the Board Meeting of November 17, 2015.      (C)  
Unfold 21.  CONSENT/DEPUTY SUPERINTENDENT   
         
a. Approval of the Agreement between Child Care Resource Center (CCRC) and the Palmdale School District for the operation of Head Start/Early Head Start Program. The terms of the agreement shall be for the period commencing January 1, 2016, and terminating on December 31, 2016, in the amount of $12,758,569.      (C)  
         
b. Approval of Independent Contractor Services Agreement with Lifesigns, Inc., to provide communication services for Head Start and Early Head Start Programs, from January 1 to December 31, 2016 in the amount of $25,000. Funding will be provided by Head Start and Early Head Start.      (C)  
Unfold 22.  CONSENT/SPECIAL EDUCATION/STUDENT SERVICES   
         
a. Approval of Independent Contractor Services Agreement with Let's Talk About it, to provide auditory therapy to a students for a total amount of $2,400.00 to be paid with Special Education funds.      (C)  
         
b. Approval of Independent Contractor Services Agreement with Soliant Health for Physical Therapy Services necessary to implement student IEPs from December 9, 2015, to June 1, 2016 at a cost not to exceed $16,500.00. Funding source is Special Education Allocation Budget.      (C)  
         
c. Approval of Memorandum of Understanding (MOU) with Antelope Valley Community Clinic and Palmdale School District to provide preventative dental services (cleanings, fluoride and visual exams) for the Palmdale School District students from December 9, 2015 to June 20, 2016. This MOU does not involve any exchange of funds.      (C)  
Unfold 23.  CONSENT/SELPA   
         
a. Approval of Independent Contractor Services Agreement with Marilyn Friend, Ph.D., for "Co-Teaching: Helping ALL Students to Succeed" workshop April 21-22, 2016, to be presented to the AV SELPA, not to exceed $9,600, funds to be taken from the AV SELPA's Regionalized Services Budget.      (C)  
Unfold 24.  CONSENT/BUSINESS SERVICES   
         
a. Approval of Accounting Schedule #010 for Fiscal Year 2015-16 in the amount of $2,596,964.29. Funding is provided by various funding sources.      (C)  
         
b. Approval of Conference Request Lists for FY 2015-16 in the amount of $70,235.12. Funding is provided by various funding sources.      (C)  
         
c. Approval of Student Field Trip Request List. Funding is Provided by Various Sources.      (C)  
         
d. Adoption of revision to Board Policy 5030 - Student Wellness and E 5030 - Student Wellness (Wellness Policy).      (C)  
         
e. Approval of Agreement with Image 2000 to lease two (2) copiers for Quail Valley Elementary School for a minimum of 60 months period starting in 2015/2016 school year in the total estimated amount of $6,372.00 annually; $531.00 monthly plus applicable sales and property taxes.      (C)  
         
f. Approval of the Request for Advance Approval and Budget Adjustment (RAA/BAR) for the Head Start/Early Head Start Program for the 2015 calendar year.      (C)  
         
g. Approval of Change Order No. 2 with Angeles Contractor, Inc. is a CREDIT for surface materials in the area north of the basketball courts and labor and materials to install a curb to retain rain run-off on 22nd Street West at David G. Millen Intermediate School in the amount of a CREDIT for $38,309.60. Funding is provided by Fund 21 (Measure DD Funds).      (C)  
         
h. Approval of Change Order No. 3 with Angeles Contractor, Inc. for labor and materials to install seatwalls 18-inches above the flatwork (west side of Bldg. A) and additional control joints in the flatwork in the courtyard at David G. Millen Intermediate School in the amount of $12,910.24. Funding is provided by Fund 21 (Measure DD Funds).      (C)  
         
i. Approval of Change Order No. 4 with Angeles Contractor, Inc. is for additions and credits related to the scope of work (labor and materials) within the courtyard, planter areas, athletic asphalt courts, temporary fencing, and supervision (by the construction management team) at David G. Millen Intermediate School in the amount of $20,420.81 (Note: The additions and credits for Change Order No. 1, 2, 3, and 4 is a net $708.46 above the original contract amount of $3,334,000.00). Funding is provided by Fund 21 (Measure DD Funds).      (C)  
         
j. Approval of Change Order No. 3 with Dan Worley Plumbing, Inc. for plumbing changes related to installing a trench drain in the northeast corner of the grass field, modification to a manhole to meet City of Palmdale requirements, addition of a floor sink, and trade damage repairs at David G. Millen Intermediate School in the amount of $25,334.48. (Note: $8,893.88 of costs is related to trade damages and will be CHARGED BACK to the prime contractors who caused the damage. Change Orders No. 1, 2, and 3 amount to a cumulative 2.0% above the original contract). Funding is provided by Fund 21 (Measure DD Funds).      (C)  
         
k. Approval of Field Contract for Services with Eastman Construction Partnership to provide labor and materials to install a pair of cabinet doors (Rooms 4, 6, 8, 12, 13, 18, 20, 21) at Desert Willow Intermediate School in the amount of $3,725.00. Funding is provided by Routine Restricted Maintenance Account (RRMA).      (C)  
         
l. Approval of Ratification of the Field Contract for Services with Eastman Construction Partnership for labor and materials to construct a new wall in the North Complex Mini-Lab to accommodate a projection screen and construct a new data closet in the South Complex to accommodate a new telephone system in the amount of $15,738.00. Funding is provided by Fund 21 (Measure DD Funds).      (C)  
         
m. Approval of Field Contract for Services with Great Western Park & Playground (aka GameTime) to provide labor and materials to remove and replace a double swerve slide at Quail Valley Elementary School in the amount of $5,891.05. Funding is provided by Routine Restricted Maintenance Account (RRMA).      (C)  
         
n. Approval of Amendment No. 1 with Knowland Construction Services for DSA Class I inspector services for the new David G. Millen Intermediate School, to increase the not to exceed amount by an additional $24,225.00 (323 hours). Funding is provided by Fund 21 (Measure DD Funds).      (C)  
         
o. Approval of Field Contract for Services with M D Structural Contractors to provide labor and materials to remove and dispose of existing oval crawl tube; installation only of replacement custom Challenger Catwalk Bridge with 12” rise at Ocotillo Elementary School-Kindergarten area per Quote #Q80236 dated November 10, 2015 - $2,385.00. Labor and materials to remove existing brackets, top rail and bars on existing old GameTime slide at Summerwind Elementary School and install only brackets, top rail and bars on existing slide at Chaparral Elementary School per Quote #Q80237 dated November 10, 2015 - $950.00. Labor and materials on an as-needed basis for miscellaneous playground equipment purchases and repairs - $5,000.00. Funding is provided by Routine Restricted Maintenance Account (RRMA).      (C)  
         
p. Approval of addendum to an approved contract with McGrath Rentcorp dba Mobile Modular Management Corporation for the 4 (four) month lease of modular buildings and removal from the facility - temporary David G. Millen Intermediate School (Summerwind Elementary School campus). The addendum covers the cost of additional labor and materials required to prepare and transport the leased modular buildings in the amount of $10,171.88. Funding is provided by Fund 25 (Capital Facilities Fund).      (C)  
         
q. Approval of Second Amendment to Design-Build Agreement with PFMG Construction, Ltd. for delays in the solar system construction attributed to the facilities construction, trade damage, and remobilization at David G. Millen Intermediate School in the amount of $26,831.20. (Note: The increase is a 1.7% above the original contract value. Trade damages of over $5,000.00 will be charged to the appropriate prime contractors). Funding is provided by Fund 21 (Measure DD Funds).      (C)  
         
r. Approval of Notice of Completion for a Purchase Agreement between Palmdale School District and PFMG Construction Ltd. for a solar photovoltaic system at David G. Millen Intermediate School. Funding is provided by Fund 21 (Measure DD Funds).      (C)  
         
s. Approval of Ratification of the Field Contract for Services with Ralston Electric, Inc. for labor, materials, and equipment to research and restore power to the parking lot lighting at the structure nearest the Multipurpose room - Dos Caminos (former Juniper Intermediate staff parking lot) in the amount of $1,440.28. Funding is provided by Fund 21 (Measure DD Funds).      (C)  
         
t. Approval of Change Order No. 1 with South Coast Acoustical Interiors, Inc. to add washable ceiling tiles in Room 319, Dry Storage Room-Kitchen (requirement to pass the Los Angeles County Health Department Inspection) at David G. Millen Intermediate School in the amount of $1,151.57. (Note: The amount is a 0.31% increase above the original contract). Funding is provided by Fund 21 (Measure DD Funds).      (C)  
         
u. Approval of Change Order No. 1 with Tomahawk Builders, Inc. for additional labor and materials associated with wood framing of fire-rated corridors, sheer walls, library roof and emergency exits and shade canopies at David G. Millen Intermediate School in the amount of $46,919.43. (Note: The amount is a 1.2% increase above the original contract). Funding is provided by Fund 21 (Measure DD Funds).      (C)  
         
v. Approval of Independent Contractor Services Agreement with 3K Building Services, Inc. to provide services as the Inspector of Record for the fire alarm system upgrade (North Campus portable buildings occupied by Early Childhood Education and the District Office) at Site 18 in an amount not to exceed $3,465.00. Funding is provided by Fund 21 (Measure DD Funds) (28.4%) and Early Childhood Education (71.6%).      (C)  
         
w. Approval of Independent Contractor Services Agreement with 3K Building Services, Inc. to provide services as Inspector of Record for two (2) security roll-down gates and a door in the lobby and administration area at Desert Willow Intermediate School in the amount not to exceed $3,465.00. Funding is provided by Fund 21 (Measure DD Funds).      (C)  
Unfold 25.  CONSENT/EDUCATIONAL SERVICES   
         
a. Approval of the Outdoor Science School trip through LACOE to Hess Kramer Camp Malibu for 6th grade Cimarron students at the cost of $10,110 funded by Outdoor Science School Account.      (C)  
         
b. Approval of Independent Contractor Services Agreement with Let's Go Learn Inc. to provide product licensing and professional development for diagnostic reading assessments at the cost of $29,220 funded by Title I.      (C)  
Unfold 26.  ACTION ITEMS/BUSINESS SERVICES   
         
a. Approval of the 2015-2016 First Interim Report.      (V)  
         
b. Approval to Commence Informal Bidding for labor and materials for play equipment adjustments, removal, repairs, and replacement at 22 locations (Barrel Springs Elementary School, Buena Vista Elementary School, Chaparral Elementary School, Cimarron Elementary School, Dos Caminos School, Desert Rose Elementary School, Desert Willow Intermediate School, Golden Poppy Elementary School, Joshua Hills Elementary School, Los Amigos School, Manzanita Elementary School, Mesquite Elementary School, Oak Tree Community Day School, Ocotillo Elementary School, Palm Tree Elementary School, Palmdale Learning Plaza, Quail Valley Elementary School, Summerwind Elementary School, Tamarisk Elementary School, Tumbleweed Elementary School, Yellen Learning Center and Yucca Elementary School). Funding is provided by Fund 21 (Measure DD Funds).      (V)  
Unfold 27.  ACTION ITEMS/EDUCATIONAL SERVICES   
         
a. Approval of the Single Plan for Student Achievement – Barrel Springs, Buena Vista, Cactus, Chaparral, Cimarron, David G. Millen, Desert Rose, Desert Willow, Dos Caminos, Golden Poppy, Innovations Academy, Joshua Hills, Los Amigos, Manzanita, Mesquite, Oak Tree, Ocotillo, Palm Tree, Palmdale Learning Plaza, Quail Valley, Shadow Hills, Summerwind, Tamarisk, Tumbleweed, Yellen and Yucca Schools.      (V)  
Unfold 28.  ACTION ITEMS/HUMAN RESOURCES   
         
a. Approval of New Certificated Management Job Description - Director of Curriculum & Instruction - Middle Schools (MSAP).      (V)  
         
b. Approval of New Certificated Management Job Description - District Project Coordinator (MSAP).      (V)  
         
c. Approval of New Certificated Job Description - Teacher on Special Assignment (TOSA) Magnet Schools Assistance Program (MSAP).      (V)  
         
d. Approval of Certificated Personnel - Employment, Change Of Status, Ratification of Resignation/Termination, Leave of Absence Requests, and Other.         (V)  
         
e. Approval of Classified Personnel - Employment, Change of Status, Ratification of Resignation/Termination, Leave of Absence, Abolishment/Establishment of Position, and Other.      (V)  
29.  RECESS TO CLOSED SESSION (if necessary)   
30.  RECONVENE TO OPEN SESSION (if necessary)   
Unfold 31.  COMMENTS   
         
a. Requests to address the Board reference non-agenda items.     
         
b. California School Employees Association (CSEA) President, Astrid Cante.     
         
c. Palmdale Elementary Teachers Association (PETA) President, Hugo Estrada.     
         
d. Mrs. Vega.     
         
e. Mr. Trujillo.     
         
f. Ms. Ricks.     
         
g. Mr. Carrillo.     
         
h. Mrs. Smith.     
Unfold 32.  ADJOURN   
         
a. Presiding Chairperson.     


Other Info

 Official Attendees

 Goal Scorecard

Indicates item has been updated within 3 days of the meeting date.